Data Controller

The data controller is:
The Methodist Church
Methodist Church House,
25 Tavistock Place,
London
WC1H 9SF

For further information on The Methodist Church in Britain go to: www.methodist.org.uk

1. Why we collect and use your personal data

• To enable you to access the training and development resources on this site
• To allow Tutors and Moderators to interact with you during the progress of training
• To monitor usage and improve the provision of services and administration of the website
• To ensure access to particular resources is restricted to those entitled to use them

2. The categories of data we collect (including cookies)

When you use this site, information in the following categories is collected

• Required Personal Data
• Optional Personal Data
• Technical Data
• Usage Data
• Cookies

Two cookies are used by this site:

The MOODLESESSION cookie is essential. It enables your browser to provide continuity and to maintain your login from page to page. When you log out or close the browser this cookie is destroyed from your browser and on the server.

The MOODLEID cookie is optional. It remembers your username within the browser so that when you return to this site the username field on the login page will be already filled out for you.

No other cookies are used by this site.

3. Details of the data collected and the lawful basis for using your information

Category of Data	Type of Data	Lawful basis for processing
Personal Data	Your Name  Your email address  Your Moodle username Your preferred name for Moodle Community use  Your home circuit	Statutory obligation
Course Participation Data	Records of your interaction with the Moodle site are held by the software, together with response to questionnaires for analysis in evaluating effectiveness of the course and points for improvement.	Statutory obligation
Optional Personal Data	You may opt to add information to your profile, including a photo.	Data added to your profile is optional and not required for you to use the resources.  By entering this optional information, you are providing consent for it to be stored.  You can delete it at any time
Technical Data	browser type and version time zone setting & location operating systems of the devices used to access this site IP address used to access this service	Necessary for our legitimate interests (provision of administration and IT services, network security and to prevent fraud.)
Usage Data	pages visited on this site interaction with resources on this site	Necessary for our legitimate interests (to ensure that access to resources is restricted to specific groups of users, troubleshooting and site optimisation).

Aggregated Usage Data

Data about the use of the various resources is aggregated. This is not personal because it does not reveal your identity. It is used to inform the development of the site and help optimise the use of the site.

We use Google Analytics to provide an overview of usage data for reporting and monitoring purposes.

Legitimate Interest Assessment

We have a specific purpose with a defined benefit	To provide access to approved training and development resources for local preacher and worship leaders, and others engaged with the mission and ministry of the Methodist Church.
The processing is necessary to achieve the defined benefit.	Technical and Usage Data needs to be collected to provide this service. Details of access to the site are stored for security, for troubleshooting and to improve the site
The purpose is balanced against, and DOES override, the interests, rights and freedoms of data subjects.	Since the processing of data is kept to a minimum and is only for the purpose of providing the data subjects with courses that they wish to use, the purpose, and our Legitimate Interest DOES override, the interests, rights and freedoms of data subjects.

For a copy of the full Legitimate Interest Assessment please contact the person named in section 7.

4. Who we collect from or share your information with:

We collect basic personal information about you from the information you give us and from your participation in courses. We do not collect personal information about you from any other source.

We may share your Personal Data, your Optional Personal Data and your Course Participation Data with specific officers directly associated with local preacher/worship leader training and development in your District or in the Connexional Learning Network.

Your personal data will not be sent to countries outside of the UK.

This site provides access and links to different resource providers. We do not provide these sites with any information about you. Each of these will have their own privacy policy and you should read their privacy policies before providing them with your information.

5. How long do we keep your information?

We will keep your data whilst you are actively following a training course and for a period after you complete the course, normally between 12 and 24 months after the submission of your final portfolio.

If you register for access to the Ongoing Learning resources, we will keep your data until you no longer require access to the resources, at which time they will be deleted. You may cancel your registration at any time.

6. Your rights

You have the following rights regarding your personal data:

• The right to be informed about any data we hold about you;
• The right to request a copy of your personal data which we hold about you;
• The right to request that we correct any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for us to retain such data;
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
• The right to object to the processing of your personal data;
• The right to obtain and reuse your personal data to move, copy or transfer it from one IT system to another

To exercise these rights, please contact the Legal Counsel (GDPR) using the contact information provided below. UK GDPR Rights of Individuals Policy can be provided on request.

7. Queries, complaints or concerns

If you have any queries regarding this processing activity, please contact, in the first instance the Officer for Worship & Local Preachers at localpreachers@methodistchurch.org.uk.

If you have any concerns or queries about how the Methodist Church handle your personal data, please contact the Legal Counsel (GDPR) at The Conference Office, Methodist Church House, 25 Tavistock Place, London, WC1H 9SF, tel: 020 7486 5502.

You have the right to make a complaint at any time to the Information Commissioner at https://ico.org.uk/concerns/ or Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow Cheshire SK9 5AF, Tel: 0303 123 1113 (local rate).